You’ll need to use a spreadsheet application such as Microsoft Excel, Numbers (mac), Google Spreadsheet (free on Google), etc.
Your spreadsheet will contain vertical columns and horizontal rows. Columns are used for each envelope address category, where as rows will contain the data for each guest.
Enter the word, “Names” in row 1 of Column A. Thereafter each row of column A will contain an invitees name or names as it is to appear on the first line of the envelope, such as, “Mr. and Mrs William Smith & Family.” Please Note: If there is to be a second line with more names, do not enter a return on your keyboard. Instead create another column and name it “Name 2.”
The next column will be “Street Address.” Enter data as you want it to appear. If an apartment number is to appear on a separate line by itself, do not enter a return on your keyboard. (instead create another column named “Street Address 2”)
Finally create a column and name it “City State Zip.” Then enter data as you want it to appear on the envelope. For example, “portland, Oregon 97212.” If there is a country, again create another column.
IMPORTANT: Save your file as a “CSV” file. (comma separated values) If your spread sheet is created in numbers, you will need to export as a CSV.
If your invitation has been designed by someone other than Paperjam, please provide fonts from your designer so that the envelopes will match your invitations, making.
For return address printing please provide us with the exact wording for the envelope flap.
We print on much larger sheets of paper than 8.5 x 11 and our software will automatically print as many items as it can per sheet. When you’re ready to print, please send your files sized exactly as you want them printed (accounting for bleed), with no extra white space or additional versions on a sheet.
This means we want your file as it’s desired dimension – i.e. if you are printing standard sized business cards, we want your file sized at 2 x 3.5 inches with just one business card in the canvas space.
Tip: Make a physical mockup of your booklet by folding sheets of paper. Indicate the cover, and specific pages to ensure that pages get placed in the correct order.
Tips for Advanced Users
We recommend working in RGB. Even though we print in CMYK there may be some colors that are just slightly out of the CMYK gamut that our press may be able to capture. In other words, you may get slightly brighter colors using RGB. Furthermore, an “Adobe RGB 1998″ profile will yield colors more vivid than a “sRGB” profile. If your file was created in CMYK, keep it in CMYK because going from a smaller color space to a larger space will have no effect on the gamut.
IMPORTANT: Make sure that you always proof your document from time to time to see if there are colors that are out of gamut. Under the “view” menu, select “proof colors”
- Do not rasterize or flatten any text layers.
- If you are working in RGB: under the “Edit” menu, select “Assign Color Profile.” (the Assign Color Profile will appear) Make sure that “Adobe RGB (1998)” is the setting.
- When saving, select “Photoshop PDF” as the format.
- The “Save Adobe PDF” window will appear.
- Make sure that the “Embed Color Profile” box is checked and that Adobe RGB (1998) is the color space.
Illustrator and InDesign:
- Under the file menu, select export (the “Export” window will appear)
- At the bottom, set Format to “Adobe PDF (Print).
- Then save. The “ExportAdobe PDF” window will appear.
- On the left, select the “General” tab.
- Select adobe preset as, “Press Quality.”(if your document contains bleeds) on the left, select the “Marks and Bleeds” tab. Ignore the top section dealing with marks.
- Select, “Use Document Bleed Settings,” if the document was set up with bleeds to begin with.
- On the left, select the “Output” tab.
- set Color Conversion to “convert to destination”
- set Destination to “Document RGB-Adobe RGB (1998)
- set Profile Inclusion Policy to “Include Destination Policy”
- click export